What is your work flow like after an event

Mike
Mike
<div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font size="2" color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" style="line-height: 18px;">This topic has spawned from another one I started in regards to Adobe's Create Cloud offering </font><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">http://www.photoboothowners.com/forum/discussion/comment/706</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">What is your workflow after an event?</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">Mine typically goes something like the following. I will warn my is probably over the top and considerably more than most do.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">1. start up the computer and run a program I wrote that uploads all of the photos to a location on my network. This program then creates a gallery on my website (http://photos.itsaphotobooth.com) and on my Facebook page (http://facebook.com/itsaphotobooth). I should note that when it sends the files to my network it creates a directory structure tailored to my following tasks and copies a handful of starter templates later used. These include Photoshop files, Illustrator files, Premier files and Encore files.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">2. Upload a selection of choice files (around 100) to <a href="http://www.photoboothowners.com/animoto1">Animoto</a> and generate a video. I typically use the original template of theirs. Once that is done I purchase the 720p version.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">3. Download video from Animoto and load into Premier where I marry my opening and closing scenes with the video. </span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">4. Upload the video to my web host and generate 3 versions for full HTML video compatibility using <a href="http://www.photoboothowners.com/zencoder">Zencoder</a>. The transcoded videos are FTP'd to the events gallery automatically via their service.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">5. The online gallery is complete so I run a script that removes a flag in the gallery's root signaling the gallery software to add it to the listings.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">Gallery done.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">6. Download all the videos to my network.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">7. Upload the h.264 version of the video to my Youtube channel (http://youtube.com/itsaphotobooth). You can see my intro and closing there. BTW, I added a new ending on the latest video there that will be used going forward. Feedback welcome =)</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">Youtube then writes on the Facebook page and sends a tweet that a new video has been added.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">Youtube done</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; t

ext-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">Facebook done</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">8. Author an email to the client letting them know where the various galleries and videos can be found and how to share them with their friends and family.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">9. Start work on the DVD. First I have create DVD menu file (made from one of several PSD templates and action scripts I've created over the years). This is done in Photoshop for those unfamiliar with the PSD extension.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">10. Launch Encore and create their DVD. I burn directly to DVDs that I had custom printed by Blank Media Printing (<a href="http://www.photoboothowners.com/bmp">blankmediaprinting.com</a>). You can see what they look like at <a href="http://www.photoboothowners.com/wp-content/uploads/2012/06/iapb_dvds.jpg">here</a>.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">11. Create a personalized DVD cover. Again I have Photoshop templates and action scripts I've created to semi automate this. You can see an example <a href="http://itsaphotobooth.com/samples/dvdsample003.png">here</a>.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">12. Have the cover printed, typically at the local Staples store (less than $2). I have cut guides on the prints that I then use to trim the cover to fit the slim DVD cases I use. I bought these on <a href="http://www.photoboothowners.com/dvdcases">Amazon</a>.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">13. Insert cover, DVD and pre-printed print release and business card into the DVD case and mail it to the client.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">That is it, I think.</span></font></div><div style="font-family: Arial, Verdana; line-height: normal; font-size: 10pt; text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">
</span></font></div><div style="text-align: justify; "><font color="#444444" face="Helvetica Neue, Helvetica, Arial, sans-serif" size="2"><span style="line-height: 18px;">As you can see I do a lot after an event. What is your workflow after an event?</span></font></div>

Comments

  • buzzkcphoto
    buzzkcphoto
    That is quite a bit of work, but sounds like you're providing a lot of added value after the event.

    For us, we try to make notes of the event theme. Songs played for key dances (first dance, father/daughter dance, etc.), any quotes used, quotes from the toasts, and anything notable to add to the video or any other items produced from the event photos.

    As mentioned on another thread, the software is setup to use a new image folder for the event, all images are written to that folder. Prior to the event I setup the folder, the overlay/print layout, and test the layout (printing and saving). I then run SnugUp to create the initial event folder on SmugMug. I'll use this to go ahead and create an access code and add the event into our gallery db.

    After the event:

    I typically make two copies of the images to jump drives, one is given to the client, the other is for my backup.

    If I have wifi access, I usually allow SnugUp to run during the event and upload all images as they are created, if not, I'll boot up the booth when we get home to allow them to upload as SnugUp runs on start-up on our booths.

    I'll typically create a temp album in SmugMug to copy images that I want to use to. As Animoto will only display 250 images from a SmugMug album, I try to sort these out ahead of time as the image browsing isn't as easy in Animoto.

    We'll choose an appropriate song and theme to use for the video and add quotes and other information we made note of from the event, then add our logo/contact information/'Thank You for your business' image to the end and produce the video. Haven't tried zencoder yet, going to give it a try this week.

    I've started adding this video to the smugmug album for their event on the last page.

    I typically send a "Thank You" email and a link to the video to the client. Also send a few links to review pages asking them for a review (or two) if they have time or any feedback.
  • Mike
    Mike
    It is some extra work, but our clients pay us good and want them to be happy. Since my family and I do not count on the revenue from the business I am a lot more giving I suspect. Some of these things I don't know that I could do if I was trying to put food on the table.<div>
    </div><div>Thanks for sharing your workflow. It is always interesting to see how others are doing business. We all offer basically the same service but go about it sometimes in quite different ways.</div><div>
    </div><div>Anyone else care to share their workflow?</div>
  • Unknown
    How long does all that take you Mike?<div>
    </div><div>I wonder if I could do animotos for every client but we are doing 8-12 events every weekend</div>
  • funfotostudioz
    funfotostudioz
    wow Jamierat, what part of the country do you live in to do more than 400 events per year? If I do 2 in one weekend I'm pooped. Post event, we make a backup, merge the prints with the individual images, upload to zenfolio, burn the DVD, print a photo index of everything, then send it off with a thank you note and some instructions on how to access the gallery and where to leave reviews. I'd like to do some animoto videos but I'm already pushing close to 2 hours in post which I think is a lot already (just my guess, I never really timed myself).
  • Unknown
    Luckily its not me actually doing the events :)
  • Mike
    Mike
    It usually takes a couple hours but most of that time I am off doing something else as my computers encode and upload. Haven't truly timed it, but i would guess my actual time in front of the computer is 30 minutes.
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